The IRS has determined a new maximum mileage rate for eligible business travel is $.54 in effect for business travel beginning 1/1/16. Volunteer mileage is eligible for reimbursement at $.14 per mile. This is a reduction from the previous mileage rate of $.575 and $.17 (volunteer).
The Travel WebForm has been updated to reflect this update determined by the Start Date of travel. The TWF cannot calculate multiple mileage rates on one form so claims for mileage spanning over calendar year 2015-2016 will need to be done on two TWFs or have an the correct adjustment manually entered. To calculate the correct mileage rates for 2015 and 2016 mileage make sure to calculate how much the traveler is owed using .54 for all mileage incurred in 2016, and .575 for all mileage incurred in 2015. Calculate the difference of your new total and the total the form is calculating and then adjust accordingly by entering the new total in the “Adjusted Sub Total” section of the form. Also note this manual deduction somewhere on the Travel WebForm or the DV that’s submitted to claim the mileage. Last, please refresh your browser prior to your next visit to the Travel WebForm application to ensure no technical error occur within the form when calculating mileage.
Please contact firstname.lastname@example.org or call (860)486-4137 with any questions or comments.