TRAVEL CARD RESOURCES

Travel Card Manual

Travel Card Training

Travel Card F.A.Q's

Travel Card Limit Increase and Updates to Department Information

Travel Card Use Approved Charges

• Airfare
• Hotel
• Train (Amtrak)
• Car Rental–Fuel for Rental
• Baggage Fees
• Conference Registrations (Includes virtual conferences)
• Individual Meal Costs (If not claimed on per Diem.)
• Business Meals (review approval guidelines in the Travel Policy)
• Gratuities
• Ground Transportation
• Taxis–Uber/Lyft
• Local train services (e.g., MetroNorth, MBTA, etc.)
• Tolls
• Parking (excluding all Bradley Airport Parking. Bradley Parking Pass should be used.)
  • The Bradley Parking Pass program has been temporarily suspended by the State of Connecticut due to Covid19 related parking lot closures. While this suspension is in place you may use pay for parking at the lowest cost parking lot available.

Travel Card Use Restricted Charges

• Alcoholic beverages
• Personal / Non-business related charges
• Personal car gas

Please Note: Any charges NOT in full compliance with University travel policy, are considered restricted.

Travel Card Contacts

Students requiring a Travel Card to cover out-of-pocket expenses while traveling will need to complete the following steps to get a card.

(Excludes Grad Assistants, Grad Interns, and Post Docs)

Students will use the following link to apply for a Travel Card:

https://uconn.kualibuild.com/app/63a5c1593c8de5becde86605/run

1. On this form students must include all anticipated travel expenses. (excluding airfare, car rental, or hotel as they will be purchased on an employee’s Travel Card or directly billed).  Expenses must total $100 or more to qualify for a Student Travel Card.
2. Each student is required to take the Student Travel Card training in HuskyCT and pass with a score of 85% or better.
3. Once the training is completed, the student will receive a certificate of completion, which they should attach to the Student Travel Card application.
   https://huskyct.uconn.edu/ultra/organizations/_111968_1/cl/outline
4. The Student Travel Card will be active for use from the business start date to the business end date of each trip. After the business end date of the trip, the Student Travel Card limit will be reduced to $1.
5. For each new trip, the student will submit an updated Student Travel Card Application with the last four digits of their card number, new business start and end dates, and a dollar amount of anticipated expenses (excluding airfare, car rental, and hotel).
6. Once the Student Travel Card Application is approved, each student will receive an email from no-reply@mail.kualibuild.com.
7. From the time your application is fully approved, please allow 7-10 business days for all new cards to come in.  A member of the Travel and Payment Card Services Team will email you when your card is ready for pickup.
8. Please note: All students traveling internationally must submit a Request in Concur to obtain Cultural Insurance Services International (CISI) coverage.  Once the request is fully approved, the student’s information will be sent for processing and the student will receive an email from CISI.
9. To check the status of your Student Travel Card or to see any comments on your form: Use this link to get back into Kuali Build https://uconn.kualibuild.com/, click My Documents up at the top and click on your Student Travel Card Request Form. Once in the form, click the View toggle button on the left hand side from Review to Status. You can now view what step the form is in.

The Student Travel Card training certificate of completion is valid for one year.  The student will not need to retake the training if they have already completed and passed it within the last 12 months.

Student Travel Card Approved Charges

• Individual Actual Meals – If Not Claiming Per diem (Additional information about Individual Actual Meals Vs claiming per diem can be found here: https://travel.uconn.edu/2021/12/16/actuals-vs-per-diem/ )
• Airline fees (e.g. 'baggage fees, etc.)
• Train (Amtrak)
• Car Rental–Fuel for Rental
• Ground Transportation
• Taxis–Uber/Lyft
• Local train services (e.g., MetroNorth, MBTA, etc.)
• Tolls
• Parking (excluding all Bradley Airport Parking. Bradley Parking Pass should be used.)
  • The Bradley Parking Pass program has been temporarily suspended by the State of Connecticut due to Covid19 related parking lot closures. While this suspension is in place you may use pay for parking at the lowest cost parking lot available.

Student Travel Card Use Restricted Charges

• Personal / Non-business related charges
• Personal car gas
• Airfare
• Hotel
• Car rental

Please Note: Any charges NOT in full compliance with University travel policy, are considered restricted.