Users will have access to a new data source in Kuali Financial Data Mart (KFDM) containing information from the Concur Travel and Expense Management System as well as two standard reports. This will provide greater visibility and detail into an area’s travel, PCard and non-travel expenditures. Please visit Concur KFDM for more information.
Concur
Launch of the Concur New User Interface
We are excited to announce that Concur Expense will be launching an updated User Interface (UI) soon that will make processing Requests and Expense Reports (including CBS (ProCard), Travel, and Non-travel Expense Reports) quicker and easier. This new UI will Go Live to the entire UConn community on August 24th.
The new UI will include a cleaner and streamlined change of layout, which will offer a more intuitive and easier to navigate page. We encourage everyone to visit the user welcome page in Concur for more details about these exciting upcoming improvements.
As well, please visit the “New” Job Aids under Training and Resources (labeled NEW UX) available at travel.uconn.edu including the latest instructional job aid titled Old vs. New UX.
As always, our Travel and Card Service Center is here to help if you need additional assistance.
Thank you and Safe Travels!
Increased Travel Cancellations Due to Covid 19
We have recently seen an uptick in the number of people cancelling travel plans because conferences and meetings originally scheduled to be in-person events are being converted to online formats due to the increased concerns and risks related to the Omicron variant of Covid-19.
Travelers should consider these risks prior to making travel arrangements to prevent booking a non-refundable flight or hotel room that you may need to cancel.
We strongly recommend reaching out to the conference or meeting organizers prior to booking travel arrangements to inquire about the possibility of the conference being changed to a virtual event.
Finding out how many people are registered to attend the conference in person may also provide an indication of the likelihood that the conference may be converted to an online format if in-person attendance is expected to be low due to Covid-19 concerns.
If you decide to proceed with booking your trip, we strongly recommend that all University travel is booked through Concur or our travel management company, Anthony Travel, using the University-sponsored Travel card.
Booking travel through Concur or with Anthony Travel provides UConn with the greatest opportunity to exchange a non-refundable flight or hotel room and reduce or eliminate any financial loss to the University due to unexpected cancellation.
Cancelled travel arrangements booked outside of Concur/Anthony Travel may not be submitted for reimbursement since if the trip did not occur there is no basis for the University to reimburse funds. If the traveler used their University Travel Card to purchase tickets outside of Anthony Travel, they could be personally liable and will be required to reimburse the University for cancelled non-reimbursed travel.
For additional details on traveling during this time refer to our Work Related travel FAQs.
Actuals vs Per Diem
We have seen an increase in the number of travelers attempting to claim Per Diem reimbursement in combination with Individual Actual Meals on the same expense report. Travelers must choose to use either the Per Diem or Actuals method for meal expenses on a single trip.
What are the Actuals and Per Diem methods?
- Actuals – The maximum reimbursement for actual meal costs, including tax and tips.
- Each meal expense is added to a Concur expense report under the expense type of Individual actual Meals.
- Receipts are required for expenses over $25.00 out of pocket or over $50.00 if purchased using the UConn travel card.
- The allowable amount is calculated on a daily basis and is not aggregated over the entire period of the trip.
- Per Diem – Daily allowances paid to employees to cover meal costs incurred while on a UConn business trip. The Daily allowance or Meal Per diem is added to the Concur expense report via creation of a Travel Allowance Itinerary. Travelers using this method would NOT be eligible to use their travel card for individual meal purchases on the same trip.
Concur Open Lab Sessions Now Available
In an effort to provide continued support to our faculty and staff we have added 30 minute open lab sessions via Microsoft Teams, geared towards providing one on one hands on support with Concur.
Whether you have just started using Concur or have been in the system since implementation, if you need assistance with Request, Online Travel Bookings or Expense, please sign up for of our Open Labs.
Click the link below to register for one of our open lab sessions available every other Wednesday from 9am -12pm (additional sessions will be added as we get closer to the dates of the sessions). If you believe you will need more than 30 minutes please sign up for two consecutive sessions. After signing up your will receive an email invitation for the Teams meeting.
Traveling? Here’s What You Need to Know
Are you traveling and feel unsure about where to start or what to do? Take a look at our quick reference guide that covers general information that is useful to know before, during and after travel.
Additional Training Sessions – Concur Navigation and Profile Setup
Concur Navigation and Profile setup (1 Hr)
This instructor led session is recommended for UConn Faculty, Staff and Students to provide an overview of the Concur website and required/recommended Profile setup information for users.
Click one or more of the links below to register for the upcoming training sessions:
Concur Navigation and Profile Setup – Tuesday, January 25, 2022 1:30 pm
Concur Navigation and Profile Setup – Monday, April 4, 2022 1:30 pm
Bradley Parking Pass Temporarily Suspended
The Bradley Parking Pass program has been temporarily suspended by the State of Connecticut due to Covid19 related parking lot closures. While this suspension is in place you may use pay for parking at the lowest cost parking lot available and seek reimbursement upon return from the trip along with your other travel expenses.
Travel Update: Increased Travel Cancellations Due to Covid19
We have recently seen an uptick in the number of people cancelling travel plans because conferences and meetings originally scheduled to be in-person events are being converted to online formats due to the increased concerns and risks related to the delta variant of Covid-19.
Travelers should consider these risks prior to making travel arrangements to prevent booking a non-refundable flight or hotel room that you may need to cancel.
We strongly recommend reaching out to the conference or meeting organizers prior to booking travel arrangements to inquire about the possibility of the conference being changed to a virtual event. Continue reading
Travel to Puerto Rico
Puerto Rico is now categorized as domestic travel in Concur in accordance with US customs and immigration practices. Going forward select trip type ‘Out-of-State’ in Concur for travel to Puerto Rico.