Users will have access to a new data source in Kuali Financial Data Mart (KFDM) containing information from the Concur Travel and Expense Management System as well as two standard reports. This will provide greater visibility and detail into an area’s travel, PCard and non-travel expenditures. Please visit Concur KFDM for more information.
News
Launch of the Concur New User Interface
We are excited to announce that Concur Expense will be launching an updated User Interface (UI) soon that will make processing Requests and Expense Reports (including CBS (ProCard), Travel, and Non-travel Expense Reports) quicker and easier. This new UI will Go Live to the entire UConn community on August 24th.
The new UI will include a cleaner and streamlined change of layout, which will offer a more intuitive and easier to navigate page. We encourage everyone to visit the user welcome page in Concur for more details about these exciting upcoming improvements.
As well, please visit the “New” Job Aids under Training and Resources (labeled NEW UX) available at travel.uconn.edu including the latest instructional job aid titled Old vs. New UX.
As always, our Travel and Card Service Center is here to help if you need additional assistance.
Thank you and Safe Travels!
IRS increases mileage rate for remainder of 2022
For the final 6 months of 2022, the standard mileage rate for business travel will be 62.5 cents per mile, up 4 cents from the rate effective at the start of the year. For more information please visit the IRS website.
Business Meals Policy Statement on Payment or Reimbursement
Expensing Cancelled Travel
In efforts to simplify and streamline the expense report process we have recently updated the guidelines for cancelled tickets originally purchased through Concur or Anthony travel.
As soon as you know that your trip needs be cancelled, reach out to Anthony travel to request the cancellation and request a refund. Continue reading
Actuals vs Per Diem
We have seen an increase in the number of travelers attempting to claim Per Diem reimbursement in combination with Individual Actual Meals on the same expense report. Travelers must choose to use either the Per Diem or Actuals method for meal expenses on a single trip.
What are the Actuals and Per Diem methods?
- Actuals – The maximum reimbursement for actual meal costs, including tax and tips.
- Each meal expense is added to a Concur expense report under the expense type of Individual actual Meals.
- Receipts are required for expenses over $25.00 out of pocket or over $50.00 if purchased using the UConn travel card.
- The allowable amount is calculated on a daily basis and is not aggregated over the entire period of the trip.
- Per Diem – Daily allowances paid to employees to cover meal costs incurred while on a UConn business trip. The Daily allowance or Meal Per diem is added to the Concur expense report via creation of a Travel Allowance Itinerary. Travelers using this method would NOT be eligible to use their travel card for individual meal purchases on the same trip.
Concur Open Lab Sessions Now Available
In an effort to provide continued support to our faculty and staff we have added 30 minute open lab sessions via Microsoft Teams, geared towards providing one on one hands on support with Concur.
Whether you have just started using Concur or have been in the system since implementation, if you need assistance with Request, Online Travel Bookings or Expense, please sign up for of our Open Labs.
Click the link below to register for one of our open lab sessions available every other Wednesday from 9am -12pm (additional sessions will be added as we get closer to the dates of the sessions). If you believe you will need more than 30 minutes please sign up for two consecutive sessions. After signing up your will receive an email invitation for the Teams meeting.
Mississippi Travel Ban Update
Former Governor Malloy issued Executive Order No. 45, which remains in effect and bans travel to Mississippi using state funds except in limited circumstances (See Executive Order No. 45 for exceptions to the travel ban to Mississippi). Pre-approval is still required to travel to Mississippi. Travel without pre-approval may result in the traveler being denied reimbursement. Continue reading
Traveling? Here’s What You Need to Know
Are you traveling and feel unsure about where to start or what to do? Take a look at our quick reference guide that covers general information that is useful to know before, during and after travel.
Additional Training Sessions – Concur Navigation and Profile Setup
Concur Navigation and Profile setup (1 Hr)
This instructor led session is recommended for UConn Faculty, Staff and Students to provide an overview of the Concur website and required/recommended Profile setup information for users.
Click one or more of the links below to register for the upcoming training sessions:
Concur Navigation and Profile Setup – Tuesday, January 25, 2022 1:30 pm
Concur Navigation and Profile Setup – Monday, April 4, 2022 1:30 pm