Author: Procurement

FAQ: AAUP/OVPR Faculty Travel Funding Program Travel and Payment

Q: Is the AAUP/OVPR Faculty Travel Funding Program open during the travel ban?

A: Yes. Requests for virtual or in-state activities may be submitted now. Requests for out-of-state conferences and professional development programs should wait until after travel restrictions have been lifted.

See entire AAUP/OVPR Faculty Travel Funding Program Travel and Payment FAQ

Concur Go-Live

We are excited to announce the official University go-live of the Concur Travel and Expense system.

As of April 22, 2020, all employees (including graduate assistants, graduate interns, and post-docs) should utilize Concur and Key Travel to book, request, and expense travel.  There is a detailed overview of this transition (cutover plan), including how you should handle travel that began before 4/22, the requirements for pre-approval for travel booked prior to 4/22, and how to utilize your Unused Ticket Credits with Sanditz.

If you have not yet applied for a University Travel Card, it is recommended that you do so as it will contribute to a more seamless travel experience.  To obtain a Travel Card you must complete the required training and then submit an application for approval.  Once the application is approved, it will take 7 – 10 business days for you to receive the card.  Because faculty and staff are working remotely due to COVID-19, Travel Cards will be mailed to the home address you provide on your application. Continue reading

UPDATE: Concur Pilot for March 30, 2020

In February, we announced that campus go-live for the Concur Travel and Expense project was being delayed in order to assess several implementation choices based on feedback obtained through our project pilot. The following represent the key course corrections that the project is taking. The pre-travel approval workflow is being retained to help the community satisfy requirements associated with pending travel policy updates, but it is being simplified. The project will minimize the number of required elements to only those necessary to establish broad details of the trip for supervisor review. Continue reading

COVID-19 Travel Update

Governor Lamont sent executive branch agency heads a directive designed to help prevent and delay COVID-19 in Connecticut, including freezing employee travel on state business.

University-Sponsored Travel Outside of Connecticut is Suspended: Though not an executive branch agency, UConn wishes to act in keeping with the governor’s goals. Effective immediately, all domestic and international, university-sponsored travel outside of the state by faculty and staff is suspended until further notice. Any exception needs to be approved by university leadership. Continue reading

Urgent Update for International Travelers

As you may be aware, there is an ongoing outbreak of a respiratory illness commonly named the coronavirus – COVID-19.  This development is rapidly evolving. As such, travelers are urged to closely monitor Travel.state.gov and CDC.gov for important information.

Travelers are reminded to complete the travel waiver for travel to countries/regions which have been listed as level 3 or 4 by the U. S. Department of State.

UPDATE: Concur Pilot for Feb. 18, 2020

We are writing to provide an update regarding the University SAP Concur implementation.

The SAP Concur project is a collaborative UConn initiative to implement a best-in-class, cloud-based Travel and Expense management service for the university.  There are currently over 2,600 employees participating in the pilot phase of this project.  There has been strong feedback during this phase that complexity in the environment has, at times, made it difficult to make best use of the service.

Based on this feedback, the first phase of the project will not go-live on its previously scheduled date of March 10, 2020.  The project will, instead, assess the environment to streamline elements of the workflow and to simplify customer interaction.  In the coming weeks you will hear more details about the project, including updated timelines and rollouts.

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UPDATE: Concur Pilot

updated 3/5/2020

Concur Travel and Expense Training Opportunities

Whether you have been using Concur since October or you are going live later this year, in-person training is available for all Employees, Grad Assistants, Grad Interns, and Post-Docs. Please visit the Travel and Expense Project Page or the Professional Development Training Page directly to register for a session(s) most applicable to you.  Training options are outlined below.

Concur Travel and Expense Open Labs

If you are already using Concur as an early-adopter, we have additional opportunities for you to receive in-person support.  If you need assistance with requesting, booking, or expensing travel, please stop by one of our Open Labs, located in Purchasing Bid Room on:

  • Mondays from 1:00pm – 3:30pm

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UPDATE: Concur Pilot for Jan. 22, 2020 Departments

On October 15th, 2019 the University of Connecticut began its much-anticipated pilot launch of the Concur Travel and Expense Management system. The following departments have graciously agreed to be part of the pilot to provide valued testing and feedback to our team. Stay tuned for the redesigned Travel Services website for reference material, upcoming training, and the full campus go –live updates.

The following departments have been added to the pilot as of January 22, 2020:

  • Procurement
  • Controller
  • Budget/Institutional Research
  • Public Safety
  • Human Resources
  • Facilities Operations
  • University Planning, Design, and Construction (UPDC)

Concur Travel & Expense Project – Townhalls

EXCITING NEWS!  The University has been working towards implementing a new Travel and Expense System which will create a seamless process for employees to request, book, and expense travel!  Reimbursements will be more efficiently processed, allowing travelers to receive their payments in a timely manner.   We want to thank the areas across the campus who have helped pilot this system: Athletics, ITS, Admissions, Statistics, Ecology and Evolutionary Biology (EEB), History, and the School of Business.  These groups have worked diligently with the project team to ensure that the system is ready for a full campus roll out later this year.

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