Author: Procurement

Hotel & Events Services Form Request

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By Popular Demand, Procurement Services introduces the new Hotel & Event Services request form!

Did you know that you can use your Travel Card for purchases such as hotel room blocks and catering for events?  To provide the University community with guidance and a method of managing requests pertaining to hotel and event services that are being paid via a Travel Card and require a document to be signed, a new form is available in HuskyBuy on the Home Shopping Page under Internal Request Forms.  Continue reading →

Launch of the Concur New User Interface

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We are excited to announce that Concur Expense will be launching an updated User Interface (UI) soon that will make processing Requests and Expense Reports (including CBS (ProCard), Travel, and Non-travel Expense Reports) quicker and easier.  This new UI will Go Live to the entire UConn community on August 24th.

The new UI will include a cleaner and streamlined change of layout, which will offer a more intuitive and easier to navigate page.  We encourage everyone to visit the user welcome page in Concur for more details about these exciting upcoming improvements.

As well, please visit the “New” Job Aids under Training and Resources (labeled NEW UX) available at travel.uconn.edu including the latest instructional job aid titled Old vs. New UX.

As always, our Travel and Card Service Center is here to help if you need additional assistance.

Thank you and Safe Travels!

*New* Student Travel Card Program

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In an effort to incorporate your feedback and provide an enhanced solution for Student Travel we are excited to announce the new Student Travel Card program and process that will replace the current Student Declining balance card program effective today January 18th, 2022. Graduate Assistants, Graduate Interns and Post-Docs will continue to use the employee process and the employee Travel cards. Continue reading →

Increased Travel Cancellations Due to Covid 19

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We have recently seen an uptick in the number of people cancelling travel plans because conferences and meetings originally scheduled to be in-person events are being converted to online formats due to the increased concerns and risks related to the Omicron variant of Covid-19.

Travelers should consider these risks prior to making travel arrangements to prevent booking a non-refundable flight or hotel room that you may need to cancel.

We strongly recommend reaching out to the conference or meeting organizers prior to booking travel arrangements to inquire about the possibility of the conference being changed to a virtual event.

Finding out how many people are registered to attend the conference in person may also provide an indication of the likelihood that the conference may be converted to an online format if in-person attendance is expected to be low due to Covid-19 concerns.

If you decide to proceed with booking your trip, we strongly recommend that all University travel is booked through Concur or our travel management company, Anthony Travel, using the University-sponsored Travel card.

Booking travel through Concur or with Anthony Travel provides UConn with the greatest opportunity to exchange a non-refundable flight or hotel room and reduce or eliminate any financial loss to the University due to unexpected cancellation.

Cancelled travel arrangements booked outside of Concur/Anthony Travel may not be submitted for reimbursement since if the trip did not occur there is no basis for the University to reimburse funds. If the traveler used their University Travel Card to purchase tickets outside of Anthony Travel, they could be personally liable and will be required to reimburse the University for cancelled non-reimbursed travel.

For additional details on traveling during this time refer to our Work Related travel FAQs.

 

Actuals vs Per Diem

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We have seen an increase in the number of travelers attempting to claim Per Diem reimbursement in combination with Individual Actual Meals on the same expense report. Travelers must choose to use either the Per Diem or Actuals method for meal expenses on a single trip.

What are the Actuals and Per Diem methods?

  • Actuals  – The maximum reimbursement for actual meal costs, including tax and tips.
    • Each meal expense is added to a Concur expense report under the expense type of Individual actual Meals.
    • Receipts are required for expenses over $25.00 out of pocket or over $50.00 if purchased using the UConn travel card.
    • The allowable amount is calculated on a daily basis and is not aggregated over the entire period of the trip.
  • Per Diem  –  Daily allowances paid to employees to cover meal costs incurred while on a UConn business trip. The Daily allowance or Meal Per diem is added to the Concur expense report via creation of a Travel Allowance Itinerary. Travelers using this method would NOT be eligible to use their travel card for individual meal purchases on the same trip.

Continue reading →

Update to US COVID-19 Testing Entry Requirements

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Your safety and knowledge of current travel protocols are of utmost importance to us during this time of uncertainty and changing requirements due the COVID-19 pandemic.

The Omicron variant of COVID-19, which has now been identified in the U.S., has prompted the federal government to revise entry requirements for international travelers and also extended the federal masking mandate.

All International travelers (regardless of citizenship and vaccination status) with a flight departing to the US from a foreign country on or after December 6, 2021, will be required to present (prior to boarding of the flight) negative results from a COVID-19 test taken no more than 1 day before travel.

The federal mask mandate has also been extended through March 18 for air, rail and public transportation.

Additional details are available on the CDC website at https://www.cdc.gov/coronavirus/2019-ncov/travelers/testing-international-air-travelers.html.

For questions related to COVID-19 testing, vaccination, quarantine  or return from travel guidance/requirements please reach out to UConn Human Resources Department at  hr@uconn.edu .