Author: Procurement

Actuals vs Per Diem

Posted on by

We have seen an increase in the number of travelers attempting to claim Per Diem reimbursement in combination with Individual Actual Meals on the same expense report. Travelers must choose to use either the Per Diem or Actuals method for meal expenses on a single trip.

What are the Actuals and Per Diem methods?

  • Actuals  – The maximum reimbursement for actual meal costs, including tax and tips.
    • Each meal expense is added to a Concur expense report under the expense type of Individual actual Meals.
    • Receipts are required for expenses over $25.00 out of pocket or over $50.00 if purchased using the UConn travel card.
    • The allowable amount is calculated on a daily basis and is not aggregated over the entire period of the trip.
  • Per Diem  –  Daily allowances paid to employees to cover meal costs incurred while on a UConn business trip. The Daily allowance or Meal Per diem is added to the Concur expense report via creation of a Travel Allowance Itinerary. Travelers using this method would NOT be eligible to use their travel card for individual meal purchases on the same trip.

Continue reading →

Update to US COVID-19 Testing Entry Requirements

Posted on by

Your safety and knowledge of current travel protocols are of utmost importance to us during this time of uncertainty and changing requirements due the COVID-19 pandemic.

The Omicron variant of COVID-19, which has now been identified in the U.S., has prompted the federal government to revise entry requirements for international travelers and also extended the federal masking mandate.

All International travelers (regardless of citizenship and vaccination status) with a flight departing to the US from a foreign country on or after December 6, 2021, will be required to present (prior to boarding of the flight) negative results from a COVID-19 test taken no more than 1 day before travel.

The federal mask mandate has also been extended through March 18 for air, rail and public transportation.

Additional details are available on the CDC website at https://www.cdc.gov/coronavirus/2019-ncov/travelers/testing-international-air-travelers.html.

For questions related to COVID-19 testing, vaccination, quarantine  or return from travel guidance/requirements please reach out to UConn Human Resources Department at  hr@uconn.edu .

Concur Open Lab Sessions Now Available

Posted on by

In an effort to provide continued support to our faculty and staff we have added 30 minute open lab sessions via Microsoft Teams, geared towards providing one on one hands on support with Concur.

Whether you have just started using Concur or have been in the system since implementation, if you need assistance with Request, Online Travel Bookings or Expense, please sign up for of our Open Labs.

Click the link below to register for one of our open lab sessions available every other Wednesday from 9am -12pm (additional sessions will be added as we get closer to the dates of the sessions). If you believe you will need more than 30 minutes please sign up for two consecutive sessions. After signing up your will receive an email invitation for the Teams meeting.

Concur Open Labs Continue reading →

Additional Training Sessions – Concur Navigation and Profile Setup

Posted on by

Concur Navigation and Profile setup (1 Hr)

This instructor led session is recommended for UConn Faculty, Staff and Students to provide an overview of the Concur website and required/recommended Profile setup information for users.

Click one or more of the links below to register for the upcoming training sessions:

Concur Navigation and Profile Setup – Tuesday, January 25, 2022 1:30 pm

Concur Navigation and Profile Setup – Monday, April 4, 2022 1:30 pm

Travel Update: Increased Travel Cancellations Due to Covid19

Posted on by

We have recently seen an uptick in the number of people cancelling travel plans because conferences and meetings originally scheduled to be in-person events are being converted to online formats due to the increased concerns and risks related to the delta variant of Covid-19.

Travelers should consider these risks prior to making travel arrangements to prevent booking a non-refundable flight or hotel room that you may need to cancel.

We strongly recommend reaching out to the conference or meeting organizers prior to booking travel arrangements to inquire about the possibility of the conference being changed to a virtual event. Continue reading →

Travel to Puerto Rico

Posted on by

Puerto Rico is now categorized as domestic travel in Concur in accordance with US customs and immigration practices. Going forward select trip type ‘Out-of-State’ in Concur for travel to Puerto Rico.

Relaunch of Travel

Posted on by

Welcome back to Travel!

The University of Connecticut recently lifted the restriction in place for Domestic Travel.

In anticipation of the increase in travel activity, we have put together a Powerpoint Presentation with some useful information and helpful tips as you navigate the process and get back into the loop of all things travel.