The Bradley Parking Pass program has been temporarily suspended by the State of Connecticut due to Covid19 related parking lot closures. While this suspension is in place you may use pay for parking at the lowest cost parking lot available and seek reimbursement upon return from the trip along with your other travel expenses.
News
Travel Update: Increased Travel Cancellations Due to Covid19
We have recently seen an uptick in the number of people cancelling travel plans because conferences and meetings originally scheduled to be in-person events are being converted to online formats due to the increased concerns and risks related to the delta variant of Covid-19.
Travelers should consider these risks prior to making travel arrangements to prevent booking a non-refundable flight or hotel room that you may need to cancel.
We strongly recommend reaching out to the conference or meeting organizers prior to booking travel arrangements to inquire about the possibility of the conference being changed to a virtual event. Continue reading
Enterprise/National Car Rental Shortage
We encourage travelers to reserve car rental bookings as early as possible due to the car rental inventory shortage which is currently affecting Travel industry.
As a result of Covid19 risk mitigating measures, travelers across the United States have recently been choosing the option of booking a car rental in lieu of flying. Additionally, a shortage of new vehicles due to semiconductor computer chips being unavailable to auto manufacturers have also played a factor in the car inventory issues that are being seen today. Continue reading
Concur Training Sessions Available for CBS (Pro-Card) and Expense-Additional CBS Approver Sessions Now Available
In an effort to provide ongoing support to our Faculty, Staff and Students we have scheduled monthly Concur training sessions. We encourage you to take the opportunity to get a refresher or learn more about the system.
Based on your feedback we have additional sessions now available for CBS Approver training.
Click the links below to register for one or more training sessions based on your preference.
We have three types of trainings scheduled each month (each session is 1 hour long):
Company Billed Statements (CBS) APPROVER Information Session and Demo – This session is recommended for Fiscal Officers, PI’s and other Special approvers of Company Billed Statement (Pro-Card) Reports and will go over how to approve Company Billed Statement Reports in Concur.
CBS Approver – Thursday, February 18th at 1:00 pm
CBS Approver – Wednesday, March 24th at 10:00 am
CBS Approver – Tuesday, April 6th at 1:00 pm
CBS Approver – Monday, May 10th at 10:00 am
CBS Approver – Wednesday, June 9th at 10:00 am
Company Billed Statements (CBS) Information Session and Demo – This session is recommended for UConn Pro-Card holders and their Preparer delegates and will go over the Pro-Card reconciliation process in Concur.
CBS – Tuesday, January 19th at 11:00 am
CBS – Monday, February 8th at 1:00 pm
CBS – Thursday, March 18th at 11:00 am
CBS – Wednesday, April 14th at 1:00 pm
CBS – Tuesday, May 4th at 11:00 am
CBS – Monday, June 4th at 1:00 pm
Personal Car Mileage and Non-Travel Expense reports – This session is recommended for UConn Faculty, Staff and students seeking reimbursement for UConn Business related expenses such as Personal Car mileage, Non-Travel expenses (such as virtual Conference registration fees) and out of pocket reimbursements in Concur.
Expense – Thursday, January 21st at 1:00 pm
Expense – Wednesday, February 10th at 11:00 am
Expense – Tuesday, March 16th at 1:00 pm
Expense – Monday, April 12th at 1:00 pm
Expense – Thursday, May 6th at 1:00 pm
Expense – Wednesday, June 16th at 11:00 am
As always, training documentation, videos, recordings of previous live training sessions, FAQs and other resources are available at https://travel.uconn.edu/training-and-resources/. If you have any questions, concerns or feedback please contact the UConn Travel Team at travel@uconn.edu
Updates to the SAP Concur Mobile App
As a part of our organization’s effort to continue to improve user experience and security, and in alignment with SAP Concur solutions, there are some recent changes to the sign-in experience for the SAP Concur mobile app. You might use the app to submit expenses, capture receipts, book travel, and perform other tasks at home or on the go.
The next time you update the SAP Concur mobile app you will see:
- An improved sign-in experience, guiding you through your options in two steps
- No more option to sign in using your mobile PIN, if you have set one up
- Biometric sign-in options (like fingerprint or face recognition) for Android devices as well as iOS devices, where supported.
IMPORTANT: Changes to the Reconciliation Process for Pro-Card Transactions
As of Monday, October 26, 2020, Pro-card transactions will be reconciled in Concur as Company Billed Statement Reports.
Starting with the November 2020 statement (October 24th through November 23rd), Pro-Card transactions will be fed directly into Concur, building a Company Billed Statement report instead of creating a procurement card document (PCDO) in KFS.
The new workflow in Concur will be as follows:
- Pro-Card transactions will feed into Concur on a daily basis, on a Company Billed Statement Report.
- Pro-Card holder, or Preparer delegate, will be responsible for reconciling these transactions on the Company Billed Statement Report in Concur (i.e., assigning KFS account number, attaching receipts, etc.). This reconciliation can occur at any time during the statement period, but must be completed by the 15th of the month following the statement period.
New Travel Management Company
University of Connecticut has engaged Anthony Travel as our new full-service travel management provider beginning Thursday, October 1. Anthony Travel is a national leader in university & athletic travel management. They currently serve over 80 institutions of higher education. We are eager to extend their core values and exceptional customer service standards to UConn faculty and staff members. Continue reading
Urgent Update for International Travelers
As you may be aware, there is an ongoing outbreak of a respiratory illness commonly named the coronavirus – COVID-19. This development is rapidly evolving. As such, travelers are urged to closely monitor Travel.state.gov and CDC.gov for important information.
Travelers are reminded to complete the travel waiver for travel to countries/regions which have been listed as level 3 or 4 by the U. S. Department of State.
